Rules for using ChatGPT at work

Q: Does Akcepta create the document content?

No. Akcepta does not replace legal, compliance or subject-matter advice. It helps roll out prepared documents, collect acknowledgements and keep evidence.

Q: Are acknowledgements linked to a specific version?

Yes. The key idea is to connect acknowledgements with the approved document version, not with an undefined file circulating by email.

Q: Can we start with one document?

Yes. Start with one real document and test the full workflow: version, recipients, delivery, statuses and report.

If employees use ChatGPT, it is worth defining what data must not be entered, how outputs should be checked and who is responsible for use of the tool.

Start with one document See the system

Problem

Why the document alone is not enough?

ChatGPT rules are often discussed informally or scattered in emails. After a few weeks, nobody is sure who knows the current rules.

Without a formal rollout, employees may expose client data, company secrets or confidential information to external tools.

Workflow

What to do after preparing the document?

Describe allowed and prohibited use of ChatGPT.
Approve the document and select recipients.
Send an acknowledgement request.
Export a report for HR, IT or management.

Akcepta

How Akcepta helps in this scenario?

Akcepta lets you send ChatGPT rules to the right people and monitor who acknowledged them.

document version, metadata and approval in one place
recipient campaign and acknowledgement statuses
evidence report ready for review or audit

FAQ

Frequently asked questions

Does Akcepta create the document content?

Are acknowledgements linked to a specific version?

Can we start with one document?